ࡱ> cfb{ bjbjzz ?T bb********8+,4+*7n,,,,,D-D-D-U6W6W6W6W6W6W6$82;{6*T.D-D-T.T.{6**,,46F000T.:*,*,U60T.U60034,K5x.Fe4A66<74;.;44;*4D-"f-0~--D-D-D-{6{6/FD-D-D-7(.>.L.T.;D-D-D-D-D-D-D-D-D-b ): Formal Solicitation Minimal Timeline RFP Formal solicitation drafts (Request for Proposals) require the following number of days to allow for Purchasing & Contracting to review and process prior to issue. Solicitation Minimal Timeline Recommended number of days for procurement review and processingMinimum number of days for procurement review and processingRelated Public Contracting Rule or Oregon Revised StatuteReasoning / ReferencesPurchasing & Contracting and department generally review multiple versions prior to issue.Documents to Purchasing and ready for issue. Including list of evaluation committee members.3 business days2 business daysDocuments comply with rule and statute upon submission to Purchasing and ContractingTime required for Purchasing & Contracting advertisement, posting of the solicitation and performing outreach to potential proposers. From date of solicitation issue to Pre-Proposal Conference10 business days5 business days-47-0420 (3) reasonable timeAllow time for adequate vendor review, determination by vendor whether work scope is a match for their company; allow time for vendors to adjust their schedules to attend. Allows adequate time for advertising and outreach.From date of Pre-Proposal Conference to last day for vendor questions/substitution requests8 business days5 business daysAllows vendors time to get questions and substitution requests together and maximizes competition.From the last day for vendor questions to final addendum3 business days2 business days.Allows adequate time for compiling questions, obtaining answers, creating/proofreading the addendum, and posting to ORPIN. More time may be required if posting new or altered plans/drawingsFinal Addendum to Proposals Due5 calendar days72 hours. Must state in solicitation-47-0430 Allow adequate time for vendor review and feedback, consideration of any changes which would affect a proposal. The more significant the amended change, the greater the number of days necessary. Date of Issue to Due Date3-4 weeks14 calendar daysAll of the aboveDue Date to Evaluation Kick-off meeting3 business days1 business dayAllows time for responsiveness check and preparation of the packetsKick-off meeting to optional evaluation team meeting to discuss proposalsSolicitation manager requests an additional meeting to discuss the evaluationKick-off meeting to evaluation due5 business days3 business daysEvaluations due to Final evaluation team meeting1 business day1 business dayEvaluation complete to Recommendation to Award24 hours ASAP Following receipt of responsibility checkNotice of Intent to Award24 hours ASAP Following receipt of signed recommendation to award     $'*+:G\fps~ijthYMYYAY5hv@OJQJ^Jhd@OJQJ^Jh`@OJQJ^Jhvhn#@OJQJ^Jhm@OJQJ^Jhvhv@OJQJ^Jhvhv@OJQJ^Jhvhv5:OJQJ^J hm5:CJ OJQJ^JaJ hy5:CJ OJQJ^JaJ &hvh5:CJ OJQJ^JaJ &hvhSR5:CJ OJQJ^JaJ &hvhv5:CJ OJQJ^JaJ +1 : o ! 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